Safety & courtesy
Using Emerald Bay as a guest group
Visiting groups remain the responsibility of their organising body. Supervisors must stay with participants, follow staff instructions, and respect members using the clubhouse at the same time.
These notes apply to schools, NGOs, uniformed groups, and National Sports Associations booked under the opening-up scheme. The confirmation email from the office is the final instruction for your date.
Reservation Process
Report to the Emerald Bay manager on arrival. Keep your confirmation email with the group leader.
Community bookings
enquiry@vrc.com.hk
Before you arrive
Four rules for every visit
-
Supervision
Stay with your group
Named supervisors remain on site for the full booking. Children and juniors are never left unsupervised on the beach, deck, or pontoon.
-
Facilities
Use confirmed areas only
Stay within the rooms, BBQ pits, beach, or craft named on the confirmation. Member-only spaces and stored boats are off limits.
-
Water
Follow safety staff
Wear PFDs for all on-water activity as directed. Leave the water if staff close it for wind, tide, or an incoming member session.
-
Parking
Reserve weekend parking
Guest parking on Saturdays, Sundays, and public holidays must be booked in advance. Display the pass issued with your confirmation.
Clubhouse, BBQ, and beach
- Arrive only in the confirmed time window and report to the clubhouse manager.
- Carry a printed or phone copy of the participant list and emergency contacts.
- Dress for sport. No bare feet except in changing rooms. Swimwear is for the beach and water, not the dining deck.
- Pets are not permitted. Smoking is limited to any marked outdoor area.
- Leave BBQ, deck, and beach areas clean. Follow charcoal, fire, and waste rules posted on site.
- Alcohol and corkage follow member house rules unless the booking states otherwise.
Craft, coaching, and weather
- Launch only from the beach or pontoon assigned on the day.
- PFDs are compulsory for all paddlers and swimmers in open water unless a coach records an exception in writing.
- Do not handle stored member craft, dragon boats, or outriggers without a named coach present.
- Stop activity immediately if club staff close the water (typically Force 3 and above, or a local warning).
- Photography of other groups or members requires their consent. No drones without prior written approval.
- First aid is with club staff. Serious incidents are reported to the manager before the group leaves.
Packing list
What to bring, and what to leave
Carry these on the day
- Confirmation email and supervisor contacts
- Sun protection, drinking water, and a change of clothes
- Closed-toe shoes for the clubhouse and pontoon
- Any medical notes the office asked you to carry
Not permitted on site
- Pets, speakers, and personal BBQs
- Glass on the beach or pontoon
- Unbooked vehicles on weekends and holidays
- Drones, fireworks, and open fires outside the BBQ pits
Sample visit day
Typical timetable
Times and capacities below are a guide. The office issues live figures with each confirmation.
| Window | Typical use | Capacity | Notes |
|---|---|---|---|
| 09:00 – 12:00 | Kayak / SUP intro | 24 participants + 3 supervisors | Coach ratio 1:8 |
| 12:00 – 15:00 | BBQ and beach | 40 participants | Max 12 per BBQ table |
| 15:00 – 18:00 | Youth clinic / deck | 20 juniors | Weekday term-time slot |
Common questions
Access FAQs
01 Can we arrive early to set up?
No. Access starts at the confirmed time so staff can finish the previous group and check the beach.
02 May members use the clubhouse while we are there?
Yes. Opening-up visits share Emerald Bay with members. Keep walkways, showers, and the bar terrace clear unless those areas are named on your booking.
03 What if the weather turns?
The clubhouse manager may move you indoors, shorten the water session, or cancel on-water activity. Land BBQ and classroom bookings usually continue unless a typhoon or rainstorm warning is in force.
04 Who do we call on the day?
Emerald Bay clubhouse +852 2792 2721, or the main office +852 2178 2221. After-hours contacts are printed on the confirmation when issued.
Check eligibility, then follow the reservation steps
Confirm your organisation qualifies, then send a complete request to the Club office.
Eligible Outside Body Access
Who qualifies under Home Affairs Department private recreational lease guidance.
Check eligibilityReservation Process
How the office reviews dates, capacity, and written confirmation.
See the process